September 09, 2015
The Annex No. 1
by the University President’s Order No. A/172
MONGOLIAN NATIONAL UNIVERSITY OF EDUCATION
ACADEMIC REGULATIONS
One. General Provisions
1.1. Academic regulations of the Mongolian National University of Education are designed in accordance with the Law of Education of Mongolia, Law of Higher Education, the regulations issued by the State General Administrative Body in Charge of Education, the General Regulations on Undergraduate and Postgraduate courses formulated by Mongolian Ministry of Education and Science and the MNUE Statute. Academic regulations of the university are made for or with respect to:
- The organization, management
- Good governance of the university
- The academic board or its equivalent
- Academic staff members
- Discipline
- The common seal
- Examinations
- Graduates
- Students
- Programs of Study /Academic Programs
- Credit in courses of the University for work done elsewhere
1.2. The academic regulations of the Mongolian National University of Education are discussed by the Academic Council of the university and approved by the President of the university.
1.3. Bachelor’s degree programs aim to provide undergraduate education for people who have general education certificates, to be a teacher or educational staff with a basic scientific knowledge in education field requirement and theoretical and methodological skills for developing themselves further.
1.4. Postgraduate study programs aim to prepare researchers and scientific workers with masters and doctoral degrees, to provide them with higher scientific knowledge and innovative research skills in education, research, and production.
1.5. If there are any issues that do not meet the regulations, they are discussed at the meeting of Board of Directors.
Two. Terms of the Regulations
2.1. Credit is basic unit of ratio of; a) volume of studies, b) student’s learning loads, c) amount of teacher’s load, d) the main requirements for tuition fees, e) standard requirements of higher education diploma, f) action plan of learning, g) financing, and h) work organization. The amount of one credit hour includes 1-week online course and 15-week classroom learning: a 16-week course is designed in a semester. There are 16-hour lectures, 32-hour seminars (or laboratory and practice) up to 32-hour independent work in one semester.
2.2. Credit hours must express in whole number, which depends on scale of form and hour of lessons in.
One credit hour in a week for student’s learning consists of:
- 16 hours of lecture + 32 hours of self-independent work
- 32 hours of seminar + 1-2 hours of self-independent work per week
- 32 hours of laboratories + 1-2 hours of self-independent work per week
- 32 hours of practice + 1-2 hours of self-independent work per week
For example, for one credit for 2 hours, for 2 credit 3 hours, for 3-4 credit 5 hours self-independent work per week.
Example of credit hours: 2:2:0:0 (5) it means 2 hours lecture, 2 hours seminar, 0 hour laboratory, 0 hour practice, 5 hours self-independent work per week. 32 hours of student work, such as teaching practice or research work for bachelor’s diploma equals one credit hour.
2.3. Duration of the class is 50 minutes and can continue 90 minutes without break time.
2.4. The academic program is the document which organizes higher education studies, the volume of studies, and the list of compulsory courses, with their approximate contents, credit hours and determination of the types of the practices.
2.5. The curriculum is the recommendation in accordance with the academic program through which to acquire student’s theoretical and practical knowledge and skills, assessment, volume of the courses and the list of reference books necessary for the students.
2.6. The course standard is the document which details the aim to the outcomes of the course. It includes an aim, scope and level of contents, textbooks, handouts and other tools and equipment used for classroom teaching, type and volume of independent work, course outline and types of assessment tests to evaluate students’ skills.
2.7. Course index. All curricula of bachelor, master and doctorate have integrated codes.
Code consists of 3 letters (first letter with dot, in English, indicates the school name, next 2 letters (also in English) express course and 3 numbers (first number marks level of course, next 2 numbers show the number of the course.) They are as follows:
- 001-099 Previous level of the course (it doesn’t concern bachelor credit hours)
- 100-199 General courses for teacher education
- 200-299 Teacher education courses
- 300-399 Professional and foundation courses
- 400-499 Professional courses
- 501-599 Foundation courses for master degree
- 601-699 Professional courses for master degree
- 701-799 Foundation courses for doctorate
- 801-899 Professional courses for doctorate
2.8. Compulsory courses are the ones the student must study to complete his degree.
2.9. An elective course is one chosen by a student from a number of optional courses in a curriculum in order to complete all courses planned in academic programs.
2.10. Prerequisites are the previous courses chosen before any other courses
2.11. Co-requisite is a formal course of study required to be taken simultaneously with other courses.
2.12. General education courses are compulsory and elective courses designed to teach diverse skills that every person should master in order to lead a productive life, become a knowledgeable citizen, and communicate ideas as a useful member of society, regardless of her chosen course of study.
2.13. Teacher education core consist of professional foundation courses for teacher education, which can give the knowledge of education and creative skills of solving problems in education field.
2.14. Major – An academic major is the academic discipline to which an undergraduate student formally commits.
2.15. Minor – An academic minor is a university students declared secondary academic discipline during their undergraduate studies.
2.16. Dual enrollment course - second profession in another field
2.17. Evaluation of program outcomes (knowledge, skills, attitudes). Students’ work on specific courses shown in percent points, numeric and alphabetical marks.
2.18. Percent point – The student may gain 100%, points by fulfilling independent works and passing the exams. Percent point is showed by whole number.
2.19. Alphabetical mark – indicates level of knowledge and ability of the students.
2.20. Formative assessment – teacher’s evaluation of students’ achievement during classes.
2.21. Average point - students gained points in every subject or course to multiply by credit of them and sum of those to divide in sum of credit hours.
2.22. Grade point average - combination of quantities and qualitative of achievement assessment of students
2.23. Practice – provides an opportunity to students to apply their theoretical knowledge in different practical situations such as educational organizations, schools and field conditions. There are some kinds of practices which depending on academic program: they are observation, experimental, teaching practice, field trip and producing.
2.24. The Central Office of Academic Programs– The office is responsible for controlling for quality assurance in academic activities including maintenance of high standards in teaching, learning and research.
2.25. The Office of Academic Programs of School– The office is responsible for implementing relevant policies of undergraduate and postgraduate studies at the university and providing daily activities at the branches of the university.
2.26. Student service unit – This is an organizational unit which can help students’ admission processes and self-activities, supports students with all kinds of scholarships and introduces them to the labor market as well as provide them well practicing and skills.
Three. Structure and Management of Studies
3.1. The Central Office of Academic Programs and The Office of Academic Programs of School are responsible for managing both undergraduate and postgraduate studies at the university.
3.2. Student service units are responsible for managing students’ independent studies and their development and setting learning conditions for them.
3.3. Heads of The Central Office of Academic Programs, The Office of Academic Programs of Schools and Student Service Units work under the control of Office of Vice-President for Academic Affairs at MNUE and implement duties on their job descriptions.
3.4. The president of MNUE appoints Heads of The Central Office of Academic Programs, The Office of Academic Programs of Schools and Student Service Units for 3 years and approval of dismissal or prolongation is based on the report after the time at Board of Directors of the university and decide to prolong once.
A. Functions and duties of the Central Office of Academic Programs
3.5. The Central Office of Academic Programs shall organize and carry out studies in accordance with the Law of Education of Mongolia, Law of Higher Education, regulations of Ministry of Education and Science, University statute and other relevant regulations and procedures.
3.6. The Central Office of Academic Programs is the basic unit for providing implementation of the decision on studies of the university council and Mongolian government.
3.7. The Central Office of Academic Programs of the university is responsible for developing and approving bachelor and postgraduate studies programs pursuant to the basic unit of structure of the university.
3.8. The Central Office of Academic Programs provides management to the delivery of academic programs and controls their quality whether they meet the standards or not.
3.9. The Central Office of Academic Programs sets policy on registration, position and selection of teaching staff as well as formulates and implements policy for teacher development.
3.10. The Central Office of Academic Programs sets monitoring on students’ enrollment, execution of credit hours, quality, graduation, selection of teaching assistant and scholarships.
3.11. The Central Office of Academic Programs provides management and organizational duties on teaching for the master’s and doctoral students, advises on their research works and provides them fully participation on projects and any other contracted works.
3.12. The Central Office of Academic Programs makes the data analysis on delivery of study programs, delivers statistic information to the relevant organizations, as well as evaluates the implementations of the educational policy and relevant regulations and procedures at the university.
3.13. The Central Office of Academic Programs has a council, which consists of Heads of Office of Academic Programs of Schools and relevant specialists in order to deliver its management and organization. The council shall manage relationship between students, teachers and other sides in charge of teaching and learning, therefore, it shall exchange information and discuss current educational issues.
3.14. Suggestions and recommendations from the meeting of the Council are discussed at the meeting of Board of Directors.
Functions of Student Services
3.15. Evaluate students’ satisfaction about teaching and implementation of the studying program.
3.16. Provide and monitor variety of activities for students.
3.17. Organize students’ scholarship, research work and employment.
3.18. Organize students’ online registration, volume of scholarship, creation of scholarship fund.
3.19. Provide pleasant conditions for students, deliver information, establishment of student information system.
3.20. Organize learning methodology course for students and provide them with equipment and, auditoria.
3.21. Student service employee is responsible for about 600 students and 4 cabinets and halls, and work under the regulations of Students Services at the university.
B. Functions and duties of the Office of Academic Programs of Schools
3.22. To implement academic programs throughout the university.
3.23. To establish, evaluate and control teaching hours of lecturers.
3.24. To provide the implementation data of academic programs and curricula, registration of classes and halls, students’ course selection and their registration and statistics.
3.25. To solve problems related to the students’ course selection process, establish schedule of courses through the university and changes to the schedule on the basis of discussion to the Central Office of Academic Programs.
3.26. One student service specialist in Office of Academic programs of schools is available for every 600 students.
3.27. The student service specialist is responsible for conducting and implementing students’ course selection and its approval, statistics of credit hours and statistics of interschool students’ data, calculation of total students of the school, and other relevant duties on job description.
3.28. The Head of Office of Academic Programs of School is responsible for managing and supporting students’ learning activities and providing a pleasant learning and teaching environment and auditoriums at university, making scholarship information, and originating students’ information data.
FIRST PART: UNDERGRADUATE ACADEMIC RULES AND REGULATIONS
Four. The Undergraduate Study / Bachelor Degree Program
4.1.Admission
4.1.1. A person permitted to enroll at the university has passed general entrance exams and paid tuition fee of the courses of fall semester and other relevant fees shall enroll as a student of the MNUE.
4.1.2. A person who has already received a bachelor degree and fulfilled the relevant admission requirements can enroll to the suitable level of courses at the university depending on credits s/he has already studied.
4.1.3. University entrance requirements and types of entrance enrollment exams for prospective students are developed depending on the types and majors and minors before the 1st of February and announced to the public with detailed regulations.
4.1.4. A person who has got bachelor degree can enroll to the university in correspondent and conversion forms.
4.1.5. Enrollment of correspondent and conversion courses is organized 1-3 times a year.
4.1.6. A person who wants to enroll to conversion courses must have at least bachelor degree in a major which meets the secondary school subject content
4.1.7. Resolution of students’ enrollment to schools of the university is proved by the president of the university.
4.1.8. A prospective student who has got an education certification outside of Mongolia shall bring a certification of exams approved by State General Administrative Body in Charge of Education pursuant to the entrance exams for a major at the university where s/he wants to enroll.
4.1.9. International student admission processes and international students’ exchange programs shall be regulated by another regulations and rules.
4.1.10. Students can transfer from to abroad or other universities in different reasons based on their interests. Student’s transfer process is regulated under section 4.12 of these regulations. The main requirements for the transfer students from other universities are the mutual understanding of approval and acceptance of credits between school and the student.
4.2. In-class standing and leaving
4.2.1. A student can continue his or her studies by paying tuition fees of the semester after the selection of the courses for the semester. The student can attend in classes after election courses and paying the tuition fee. Elective courses are determined and approved by a resolution of the director of schools within 21 days of the start of each semester.
4.2.2. If a student gets a leave of absence for one day off, it is given by a teacher, for 2-3 days by head of the department, for 4-30 days by Head of Office of Academic Programs of relevant school.
4.2.3. Student with more than 30 days leave may withdraw all the courses of the semester with the resolution of Head of Office of Academic Programs of relevant school and the withdrawal is approved by resolution of director of school.
4.2.4. Student must get a leave or drop of the courses of the semester in the beginning of each semester and can’t get back tuition fees after 5 weeks of studies.
4.2.5. Student must continue the studies from beginning of semester after finish a leave of absence according to the section 4.2.1 of the regulations.
4.2.6. Student who comes from a leave of absence must make own study plan consulting with lecturers, professors and specialists of student services at the university.
4.2.7. The actual term proposed to the students would be defined by the amounts of credits collected or student performance studied
4.3. Course selection
4.3.1. The selection process is based on the academic programs and course standard.
4.3.2. Academic programs are designed and developed by a professor’s team and a department relevant to the major and discussed by Office of Academic Programs and approved by the president of
MNUE.
4.3.3. Content of the General Education Foundation Courses of undergraduate studies at MNUE shall be suited to the higher education standards in Mongolia.
4.3.4. The lecturer is allowed to develop and implement course standards based on their knowledge, own experiences, students’ professional characteristics and their demands.
4.3.5. One course could be taught by several lecturers. In that case, credit hour completion would be calculated by performance.
4.3.6. All level of course codes in academic programs are not repeated.
4.3.7. Each course content could be taught in one semester but big capacity of content could be taught in two or more semesters, if not separating them with different codes and names. Knowledge, skills and attitudes are evaluated at each course.
4.3.8. Lecturers put their lecture notes, seminar materials, questions, homework, SIW and other course related materials in the MNUE online learning website in order to increase use.
4.3.9. Professional department and professors’ team must place their introductory lesson, curriculum and academic program of the courses for that semester in website before course selection. Lecturers give necessary advice to students with help of officers of academic programs of schools and student service workers.
4.3.10. Freshman of MNUE should make course selection and cancel it under control of advisors.
4.3.11. Course selection process is conducted by 2 stages via online.
A. Selection - 1
4.3.12. Student must select the next semester’s courses in 12-13 week of the current semester and approved by “Selection-1”.
4.3.13. If a student couldn’t select next semester’s courses in time according to 4.3.12, he/she can’t continue the next semester studies. If there is a necessary condition to continue the studies, the Head of Office of Academic Programs of school decides if it is possible to continue the courses at university based on the student’s request sheet. Course selection is opened when the student pays relevant student service fee for course selection.
4.3.14. The Central Office of Academic Programs will deliver the order which contains the number, name, code of courses, the required classrooms, hours and names of the lecturers and other relevant required information on the next semester to the professional departments of the schools within the 14th and 15th week of the students’ term.
4.3.15. Head of Professional Department and Head of Professors’ team delivers the name and time load of the choice of the teachers to be taught for Selection-1 to the Office of Academic Programs of schools within first week of winter and summer term.
4.3.16. Course schedules with lecturers’ names for Selection-1 are uploaded in the student’s training management information system 3-4 weeks before the start of the semester
B. Selection -2
4.3.17. The Central Office of Academic Programs and Office of Academic Programs of school establish the general schedule of courses for Selection-2 three weeks before start of the semester.
4.3.18. Students must do Selection-2 in 0 week before the start of the semester via online and it is approved by a mentor/learning advisor or a specialist at the Office of Academic Programs of School.
4.3.19. If it is not possible to choose some lecturers, days, classrooms, Selection-2 is registered in waitlist of the courses.
4.3.20. When there are more than 15 students in a waitlist, a group is created and selection is approved by a student.
4.3.21. The course selection for winter and summer semesters are done in the 14th week of the current semester.
4.3.22. Any student that didn’t pass exams shall do the course selection again in the 15th or the 1st week of the winter and summer semesters. The student can study the course between semesters if the student gets more than 40% grade point, but less than 40% shall study during semester. If the course is 1credit, it is studied for a week, if it is 2 credits it is studied for 2 weeks, is it is 3-4 credits, the course is studied for 3 weeks.
4.3.23. The Central Office of Academic Programs and Office of Academic programs of school do the course schedule of winter and summer semesters in 15th week of the current semester whereas the restudying course schedule is provided in the 1st week after end of the current semester.
Arrangements of the Selections
4.3.24. Students must pay all the tuition fees and other relevant fees before doing the course selections 1 and 2.
4.3.25. Winter, summer semester’s and restudying course selections of a student are approved within the 1st week after s/he paid all credits fees. Without credit payments, selections are not approved.
4.3.26. During students’ course Selection-2, Course Selection-1 is not changed. Students’ course selections are approved by an order of the president of the MNUE based on the order of school director within the first 4th week of the semester.
4.3.27. If a student does not attend the courses for 4 weeks, his/her credits payments for the rest of the weeks of the semester can be transferred to the next semester’s but for 5 weeks absence, tuition fees cannot be transferred to the next semester’s courses.
4.3.28. Any changes to the schedule of courses are not allowed during semester.
4.3.29. Any student who couldn’t do Selection-2 with excusable reasons (illness, looking after sick people, natural disasters: storm, snowstorm, thunder etc.) can select courses within 2 weeks at the beginning of the current semester showing the approval of reasons. After 2 weeks a student can’t do it. For other reasons, student can pay relevant fees for course selection and choose the possible courses for the semester within 2 weeks. After 2 weeks of absence, it is not allowed to do course selections.
4.3.30. Student can study average 15 credits in 15 week of semester. The maximum credit limit is 10-21 and minimum is 10 per semester. If the student does not select any courses for the semester, it is informed to his/her parents or financer.
4.3.31. A student can evaluate lecturer’s methodology, teaching skills, ethics, relationship and learning environment of school via online at the end of the semester.
4.4. Academic year calendar
4.4.1. There are three semesters in an academic year. First semester starts on Monday in the third week of August.
4.4.2. The main semesters: fall and spring (term 1 and 2) semesters consist of 1 online week for Selections and 15 working weeks, in total 16 weeks. There are also 16 weeks in winter and summer semesters (one week online courses, 7+8 =15 weeks for in-class learning).
4.4.3. Postgraduate (Master’s and doctoral) studies, teaching practicum, conversion courses and restudying programs are conducted in winter and summer semesters (the third semester).
4.4.4. The calendar of the academic year is proved by Board of Directors of MNUE in May.
4.5. Planning and choosing Academic programs
A.Academic programs
4.5.1. The structure, content and requirements of the major and minor academic programs shall be defined taking account of suggestions and recommendations from professional department, professors’ team, lecturers’, students’, graduators’ and employers’ according to the standards of the majors. The academic programs are approved by Curriculum Committee of MNUE after discussed and revised by Curriculum sub and brunch committees of schools.
4.5.2. Academic programs shall be implemented at the University and at its schools after university president’s approval, which based on the program name, index, and requirements ratified by State Administrative Body of Education.
4.5.3. Curriculum committee makes changes into the academic programs based on the suggestions and conclusions from Curriculum sub and brunch committees where suggestions are discussed at and offered by professional department, lecturers and professors’ team.
4.5.4. Bigger content changes into the academic programs is done once every 4 years, if there is a change into the course name or code, it is done once in the first year of the program implementation and twice every 2 years in further.
4.5.5. Content capacity of undergraduate programs has to be more than 120 credits and its content consists of teacher education general foundation courses, professional foundation courses and specialty courses.
4.5.6. The structure of academic program would be flexible for different reasons of students’ needs to obtain dual and double courses and acquire wide range of scientific knowledge and skills at the university.
4.5.7. Double training courses offered by professional departments and professor’s team at the university should be organized according to special requirements to be chosen co-requisite or prerequisite types and an average point, acceptable minimum grade point average and type of the courses should be clearly defined in the academic program framework.
4.5.8. The general foundation courses in academic program framework consists 21 credits of compulsory and elective courses including courses of humanities, social and natural sciences.
4.5.9. Teacher education courses have a content of 39 credits.
4.5.10. Majors and foundation courses have a content of 9-18 credits.
4.5.11. Majors are studied elective and compulsory types and consist of 42-51credits.
B. Selection of Academic Programs (Curriculum Framework)
4.5.12. Student’s achievements such as the point of the professional subject received from the state general examination, GPA of the previous educational certification will be the core requirements to choose the profession at the MNUE. The selection approval is done by school director.
4.5.13. After 2 and 3 semesters successful studying, the student’s selected profession has to be proved by professional department and curriculum committee.
4.5.14. A student studying with more than 3.3 grade point average can select a “Curriculum on English course for non-linguistic students of MNUE” or double profession in the end of the 3rd semester, for 2.7 point can select minors in the end of the 4th semester, for more than 3.7 GPA can select MA degree curriculum in the end of the 5th semester and also can select Doctoral curriculum in the end of the 7th semester.
4.5.15. Curriculum committee shall organize the students’ academic program selection processes on the basis of suggestions from the professional departments.
4.5.16. The capacity of the credit hours for majors, minors and double training courses in academic program framework can be set as follows. These include:
| Learning version | Minimum credits required | Duration of study /by years/ | Degree to be received | |
| А | Single major
|
120 21 39 9 42 |
3.5-4.5 | Bachelor |
| B | Obtaining an additional profession in the field | |||
|
21 39 9 42 30 |
4.0-5.0 | Bachelor+ Bachelor |
|
| C | To acquire double training course with other base Estimates of the academic programs and |
Comparable |
Discrepanci es depend on the | Bachelor+ Bachelor |
| discrepancies of this plan. Equality shall be based on paragraph 4.12.4 | |
duration of the study |
4.5.17. When student studying 2/3 of the general foundation courses and teacher education core courses in basic academic program and successfully completed 1/3 of acceptable credits (professional basic course credit) the grade point average of study duration is 3.0 and above, the second degree may be submitted to the Office of Academic Programs of school prior to the 5th semester.
4.5.18. Acceptance of minor and dual courses shall be confirmed by the order of the President of the Mongolian National University of Education based on the decision made by school authorities. This order clearly defines the form of training (full time or correspondence).
4.5.19. Conversion training is divided into two forms: teacher conversion and professional orientation. The capacity of these training curricula will be coordinated by the respective training curriculum.
4.5.20. The total average duration of study is 3.7 years or more for undergraduate students allowed to write a bachelor diploma paper. Depending on the profession, the minimum level can be reduced to 3.3 from the institution.
4.5.21. Graduate students attend 2 credit subject pre-training courses and it is added to all credit hours gained during the bachelor classes, Pre-training course tuition fees determined by annual base rate of 1 credit.
4.5.22. Students writing Bachelor diploma work has a free tutorial and 2 credits added to their total collected credits. Bachelor degree graduation work is done according to literary structure and level of research and needed to regulate to standards and applicable regulations of the MNUE.
4.5.23. The general duration of study for bachelor classes is 3.5 years up. Maximum duration of bachelor studies is no more than 2.5 years plus normal bachelor years, and in certain circumstances it may be different.
4.5.24. Student free classes are not considered in a study period. According to credits gained during studying, graduation is held twice a year: in winter and in spring terms.
4.5.25. Uploading the curriculum framework is done through the teaching information system websites and publication as a manual form is prepared by Office of Academic Programs of schools. It is accessible and publicly available through the program office at the beginning of academic year.
4.5.26. Organization of training adheres to the following structures:
- Lecture section is organized with 60-120 students, seminars 30-40, lab groups 20-25 (natural science classes have 15-20 students), practice classes have 15-20 considering the practical lessons and laboratory features.
- Considering the specification of some bachelor training course features there is less than 20 students in a professional practical or lab group. It is decided by the school principal’s board and made decision according to it.
- Creation of a group is canceled if number of students involved in undergraduate classes is fewer than 15. In this case regulation or distributed elsewhere, postponing the selection group is done by Curriculum Department. Number of Distance learning groups must be at least 10. If they choose online training courses, it is organized regardless of the number of students.
- The above-mentioned provisions are developed according to school classroom facilities, academic distinction, number of students selected on the basis of lesson in school curriculum by the program integrated administration.
4.6. Evaluation of Students’ knowledge, skills and attitudes
4.6.1. Systems to evaluate students are developed to support, develop students’ self-study, and evaluate students as consultancy, directing, working principles in view of co-teaching concepts.
4.6.2. Processes of assessment of students’ knowledge, skills and attitudes are based on research facts and it must be objective, fair and clear.
4.6.3. The same students, enrolled in day, evening, or correspondence classes, knowledge, skills and attitudes are evaluated by the same training program, curriculum content.
4.6.4. The main form in the course curriculum to assess students’ knowledge, skills and attitudes is the evaluation process or the midterm tests and teachers taught lesson evaluate them fully by 100%.
4.6.5. Academic standards are shown through forms of knowledge, skills, attitudes held by students. For example, projects, report’s defending, tests, essays and other equivalent cells and materials.
4.6.6. Requirements are strict observation of the evaluation forms set in academic standards for professional appraisal assignments students are evaluated by the same regardless of the field of their study. Standards monitoring performance are done by the required unit staff.
4.6.7. If the practice is evaluated as school assessment score as an evaluation of the credit is in report. Practical defending of the report is done within 14 days after the end of practicum and regulated by the students’ practical training in separate procedure.
4.6.8. Students’ academic performance is evaluated by total score and grade point assessment at the end of each term. Total score and grade point assessment of each subject student score results of the corresponding credit is multiplied and their sum calculated dividing the sum of credits, the average (arithmetic), and precision of decimal places.
- n – number of courses
- Ki- given (i) number of lesson credit hour
- Oi (Дi) - given (i) number of subject score (grades)
- TSc (GPA) – total score (grade point assessment)
4.6.9. Each student is assessed for the duration of each term and given the total scores. He is shown his total score and GPA, make evaluation for his studies. In this way he can plan his further studies.
4.6.10. Students’ grade point assessment and total grades are used to show his/her assessment in term, academic year, duration of studies, professional program gained for this period of studies and be placed by scores. These are the key factors for awarding of students, awarded scholarships to identify and finish as well as international schools and graduate continuing studies.
4.6.11. Student tests are mandatory with student’s ID.
4.6.12. Total score of student’s knowledge, approach and attitude assessment gained during the whole term would be written in “Student’s Evaluation List of Term” (Annex A) with the according score in percent and number. The percentage of student’s lesson activity and participation, midterm test, assignments – self-independent work assessment are included in academic standards in relation to the academic nature.
4.6.13. Students gained 61 and more points refer to study the contents of the course, accomplishing credit. And students gained 60 or less point or graded incomplete are considered not enough students deemed ‘‘learned of outstanding credit to school”.
4.6.14. Examination like exam is assessed in 100 points. Student scores evaluated as 61 or more would be assessed as “passed”, and as 60 or less – as “not passed” and taking into consideration it is marked as “S” and “U” in assessment list.
4.6.15. Percentage point and case number of the link between performance and results reported in the following relevant. This includes:
| Percentage | Grades by letter | Total grades by number | ||
|---|---|---|---|---|
| 98-100 | A+ | 4.3 | ||
| 94-97 | A | 4.0 | ||
| 91-93 | A- | 3.7 | ||
| 88-90 | B+ | 3.3 | ||
| 84-87 | B | 3.0 | ||
| 81-83 | B- | 2.7 | ||
| 78-80 | C+ | 2.3 | ||
| 74-77 | C | 2.0 | ||
| 71-73 | C- | 1.7 | ||
| 68-70 | D+ | 1.3 | ||
| 64-67 | D | 1.0 | ||
| 61-63 | D- | 0.7 | ||
| 30-60 | F | 0 | ||
| 0-29 | W | Totals shouldn’t considerate |
be | |
4.6.16. In addition to student’s assessment in number and letter there are used additional symbols as I, E, NC, CR, R, W, WF, NA, NR, S, U. These symbols can be used to determine the case of the student GPA reduced diameter, allowing students to control the amount assessment and increasing their assessment, amounts of credits transfer to other schools. They are:
- I (Incomplete) - Justifiable reason formative assessment (used reports, assignments and practical work incomplete, failed the midterm test/ exam, etc.) is less in terms performing recovery test period and tested.
- E (Examine incomplete by student)- Marking by teacher for justifiable reasons the case has not been evaluated.
- NC (No Credit) – Credits would not notated, but it would considered as student attended the course. Tags for successful case studies from licensed credit not notated study classes.
- CR (Credit Granted) – this would be marked when transfer the credits of other institutions and it is written in diploma annex.
- R (Repeat) - Ones have successfully studied, but in a certain reason made a request to restudy the lesson student’s previous demonstrated study result is marked as R. In this case, it is possible for re-studying.
- W (Withdrеw) – If students study verifies the results are impossible to study further or lack of research and recognize that student want to make this mark. Re-study courses are considered as new classes as recorded.
- WF (Withdrew Failing) – When students study became apparent lack of a lesson or F rating, or lesson of any type (lectures, seminars laboratories, practicum) participation in 1/3 teachers make this designation.
- NA (grade Not Yet Available) – The sign of a lesson which is not evaluated or in studying process.
- NR (No grade Reported) – This notation would be put automatically from marking system when the teacher is not included final evaluation assessment within the given period.
- S (Satisfactory) - “Passed” mark.
- U (Unsatisfactory) - “Not passed” mark.
4.6.17. Teacher gives students’ results and hand to the school program office staff into management information systems program published within the last day in the course of the term, and verified. Repair test site is prohibited.
4.6.18. I, E signed students to obtain results within the first month of the next term school program office would confirm E results.
4.6.19. Additional markings academic credits are not considered in total GPA.
4.6.20. Teachers have to explain students how to take the progress assessment or midterm tests at the beginning of course study.
4.6.21. Formative assessment tests include participation, activity, progress test, assignments and term exam assessment. Each one would be done according to “Methodology on students’ knowledge, approach and attitude evaluation” (Annex A). Scores are fragmentary approach may be variations depending on the type of class format, features and regulated by relevant academic standard.
4.6.22. Teachers take progress tests at least twice in order to evaluate continuously making uniform evaluation by taught lesson. Teachers can take progress test materials in electronic form from program office.
4.6.23. If student not allow the progress assessment regulation (copy from others, let other student take exam instead, use unauthorized books, notebooks etc.) it is acceded to make protocol and put this student F mark.
4.6.24. Review aims to assess a student’s ability to be used in a session held theory of cognitive and practical activities.
4.6.25. The evaluation tasks include full academic content with multiple versions and proved by program responsible department. The last evaluation of academic content is done on progress and result assessments by the teacher and announced to students and before the last day of the term is uploaded to the database.
4.6.26. The evaluation process is completed before the stop and ride of public transportations. Teachers making final performance evaluation are permitted to organize it on weekend and non-school hours. In this case, it has to be agreed by students and the ads are delivered to each student.
4.6.27. If a student had classes according to special plan or unable to obtain ones assessment on scheduled time by justified reason he/ she should inform it to the head of relevant department and in consultation with the teacher can take exam in advance or reimbursement in advance.
4.6.28. According to given situation to 4.6.27 it is allowed to attend the student classes in condition to obtain results within the first month of the next term. In the case of amount and other requirements are done it is available to continue studying and making selection of the next term classes. In other case, for example, a student is working in a foreign country, involving in study and tourist program it does not allowed change the release date.
4.6.29. At the beginning of the academic term students take a level in a foreign language they can select according to class levels. Foreign language and information technology students get basic lessons on request concerning their appropriate level of knowledge and ability. To take the exam students need to pay the equivalent charge in 1/3 of the course credit and pass exam results will be received after the payment of the course. In this case, they confirm their evaluation before the subject selection process.
4.6.30. In the case of academic program changes, students with an excuse or other reasons to continue studying are dependent upon the level of courses and programs, examination difference, regardless of the load of classes and tests be offset previously determined professional team, Office of Academic Programs of school and professor’s team.
4.6.31. Assessments of students who have not paid tuition for the term are not included in the student information database and the following term classes cannot be chosen. Students with refused permission to obtain term results for obvious reasons would not be included in the assessment list. When making a payment to compensate for the amount and recover the option students are required to pay an additional service fee. The amount of payment is discussed by Board of Directors and confirmed by the MNUE President’s order.
4.6.32. Teachers organize academic progress and performance evaluation tests by themselves. These are designed to cover the full content of the course and objectively assess students’ knowledge, skills and attitudes. Evaluation forms (as spoken, written and etc.), and scoring design are done and distributed by the teacher at the beginning of the term.
4.6.33. Exam taking requirements (such as books, references to be used, including what to do with used only prepared responses) are established by the examination teachers.
4.6.34. Number of examination forms and instructions (questions), its content, structure, duration of answer preparation etc. are well developed from the methodological training point. The process of term evaluation is controlled by department professors’ team and program office staff.
4.6.35. A leading student who actively and regularly takes part at the lesson during the term, successfully evaluated in mid-term exams readily can take term exam evaluation. This issue is known to many students, openly discussed. Directly evaluated students’ number is less than 10% of tested students.
4.6.36. Student is given mandatory progress review evaluation within each 30 credits studied and students’ progress assessment, analysis and uploaded to the website by the Central Office of Academic Programs.
4.6.37. To officially make the united progress assessment students pay 0.3 credit payment to perform at the formal level. In this case the examination schedule, level of exam will be announced in the students’ online system. Students chose the schedule and level to test.
4.6.38. The united progress exam is organized according to the guidelines. Inspection work assignment database, test and aggregate results are done by a working group appointed by order of the President of MNUE.
4.6.39. The Bachelor Diploma is not granted to students of MNUE who gained less than 70% of average progress assessment though had studied all credit hours according to the curriculum. In the case of re-making average assessment they make request to the Office of Academic Programs of School in the next term and have decision accordingly.
4.7. Independent Audits
4.7.1. If necessary, the Commission established by the decision of the School Director and Central Office of Academic Programs could organize independent audits on students’ demonstrated knowledge, skills testing.
4.7.2. If the same student study groups (one teacher taught and reviewed) meet the following relationship allocations it is considered a normal one. If this relationship is violated by the conflict of teacher and student to review teaching and learning activities, students’ knowledge and ability to get an honest evaluation, and specify the nature to the Office of Academic Programs of School independent audits can be done. If necessary they take will organize independent verification test.
| Percent on 100 points | Assessments by letters | Percentage |
|---|---|---|
| 98-100 | A+ | 2-25 |
| 94-97 | A | |
| 91-93 | A- | |
| 88-90 | B+ | 15-30 |
| 84-87 | B | |
| 81-83 | B- | |
| 78-80 | C+ | 20-40 |
| 74-77 | C | |
| 71-73 | C- | |
| 68-70 | D+ | 15-30 |
| 64-67 | D | |
| 61-63 | D- | |
| 31-60 | F- | 0-25 |
| 0-30 | W |
4.7.3. To avoid complaints about the performance and technical errors students’ results will be online within 7 days after the verification. The Office of Curriculum Affairs is notified of an error in the program period.
4.7.4. If a student considers an error after receiving the results or the course grades they may request a request for review. Request should be given in written form within 14 days after the end of term to the Head of Office of Academic Programs of his or her relevant school. Complaints will not be accepted if students exceed the deadline.
4.7.5. The commission is established by the school director’s decision would organize an audit according to an assessment of the students’ complaint, an evaluation, used methodology, tools (whether policy response and test answer are correct) and then they would make appropriate decision. If the conclusion and assessed examination papers are fair it the Commission will consider it as a final evaluation.
4.7.6. Complaints about the evaluation payment. Payment amount would be solved by the Director’s Council Meeting.
4.8. Assessment of Remedial Courses
4.8.1. Students who scored 60 or less in mandatory courses are examined again in order to achieve academic credits.
4.8.2. Student with successful grades (61 or more) that improved his knowledge, skills and assessment can re-study up to 3 courses in a term.
4.8.3. If a student would re-study course graded with 61 or more pre-assessment it would be marked as “R” in the training database by the Office of Academic Programs.
4.8.4. Students registered for classes, with a fully paid tuition fee for this subject, and all requirements completed for study, and have gained the last assessment for a study session would have a recent assessment of the official estimate.
4.8.5. Last results and credits gained during studying are put in the annex of the graduate diploma.
4.9. School providing formal and informal documents
4.9.1. Student’s ID will be presented after MNUE President’s decision to enroll students. In case of the loss of a student’s identity card may receive ID compensation. WHO?
4.9.2. The identification of a student of the MNUE, formal assessment definition on studying at the university would be given by the Office of Academic Programs of School. Informal assessment identification could be taken by student from the information database. In the range of determination to learn applied the same amount of results (from the failure of the student study subject).
4.9.3. Graduate students who have successfully studied according to this regulation are required to provide their bachelor diploma and badge.
4.9.4. The Program Office would give a graduation and formal certificate based on grade assessments in the diploma annex. The list of the diploma annex excludes results from failure while attending the university.
4.9.5. Since 2000, if MNUE graduate bachelor, upper-graduate master and doctorial course students lost, destroyed, was not available diplomas request reimbursement name replaced diploma’s requests would be compensated.
4.9.6. Diplomas before 2000 would not be compensated. It could be given a formal stamp and signed definition on entering and finishing the university data.
4.9.7. On the compensated diploma should be written the date, number of grant diploma finished for old graduate ones which must be verified by the current command and the relevant people sign, seal and emblem.
4.9.8. On the compensated diploma the note about re-issued one should be written.
4.9.9. For the compensation of a graduate diploma and materials fees, students need to pay a fee equivalent to 3 credits of the academic year.
4.9.10. Individual request references service will be paid respectively ₮5 000 in Mongolian and ₮10 000 in English.
4.10.Tuition fee
4.10.1. Tuition payment is calculated by the study lesson credits’ fee depending on selected courses form of academic credits, and the school chosen to study. Students pay tuition fee before course selection.
4.10.2. Credit payments consist of teachers and instructional costs and basic fee processes are fixed by the administration, as well as training activities related training services.
4.10.3. Credit payments could be different between social and humanity sciences, natural sciences, or art and technology classes.
4.10.4. In addition to each student paying tuition, extra fees and charges related to graduation and dormitories are required.
4.10.5. The appropriate criteria exist for qualifying students obtaining tuition grants and loans from institutions and individuals.
4.10.6. The Governing Board will provide the amount of credit hours within a term and an academic year base fees annually. It is not changed during the academic year.
4.10.7. Procedures for all types of fees and charges associated with training services are adopted by the Finance and Economy Office of the MNUE before the start of the new academic year.
4.11.Acquit and withdraw from the University
4.11.1. Student requested to be acquitted are completely acquitted from school. The school director would give order according to payment and reporting estimated reckon list.
4.11.2. If student is acquitted within 4 weeks form the start of term are exempt from payment with 75% of the credit hours refunded. If requested more than 5 weeks after the start of term a refund would not be granted.
4.11.3. If a newly enrolled student desires to be acquitted from the classes within 4 weeks since the start of academic classes they pay a service fee for admission records received, the student code provided, and training management services, including registration information system equal to 2 credits of hours.
4.11.4. When requesting a release within 14 days after the school day the next term payment is paid back. If the payment due is after 14 days the student pays 25% of the next terms tuition fee.
4.11.5. Based on the integrated administration and finance division and 4.12.10 provisions of this procedure, the Vice President for Academic Affairs, the Central Office of Academic Programs and Finance Office defines fees included in 4.11.3, 4.11.4 provisions of the program and could be set down to 50 – 100%.
4.11.6. A student is removed from school for the following reasons: if he/she was not registered at lesson after expiration date, did not requested to be elongated, did not attend classes during 3 terms, the remainder of the term lesson the total credits paid tuition for the circumstances cannot be successfully collected, the agreement and the procedures established schools give warnings about negative school program administration repeat violations have not be paid in warned time and deceiving forging skills when evaluated the knowledge, skills and performance specifications by moral crimes, series violations include the established law-enforcement agencies. Student papers issued credit will be equal to 2-credit service charge.
4.11.7. If student removed from school the term payments are not returned.
4.12.Transition of Movement Coordination
4.12.1. Students who meet one of the following conditions may apply for transferring to study to the MNUE. This includes:
- Domestic and foreign universities with cooperation and exchange contracts with mutual recognition of credits students with MNUE
- Domestic University received accreditation program by the National Council of Education Organization Accreditation
4.12.2. Any student to transfer to MNUE must meet the following conditions. These include:
- Studied at domestic or foreign university not less than 1 year with more than 2.0 total assessment result and collected not less than 15 credits for a term
- General profession orientation and general enrollment exam identically
- With clear transfer studying reason (if transferring from the foreign university attributes health condition, family hardship or natural disasters, political and economic emergency and severe would be related to it)
4.12.3. Exceptions are provided in 4.12.1. 4.12.2 of the regulations, this would allow a student to transfer to study at MNUE.
4.12.4. Students with collected credits less than MNUE credits are not allowed credits to be transferred. They are not able to collect or add complementary if lacking credits. The excess shall be transferred to the academic credits allowed by the MNUE.
4.12.5. If the school credits from the definition of the MNUE are calculated at a different learning content transfer all the credit based on the credit description follows in the National University of Education (the nearest 0.5).
4.12.6. MNUE students must meet the following conditions to apply to study to another program. This includes:
- Study not less than 1 year with more than 2.0 total grades
- General profession orientation and general enrollment exam identically
- Have no special conditions for studying program or not enrolled under a single organization or agreement
- Owe tuition.
4.12.7. Student transfer of academic credits issues are arranges by the School Program Office Manager, the professional department, the head of the professors team. The School director would then approve the decision.
4.12.8. Students’ general background and professional background of the earlier studied courses shall be transferred no more than 30 credit hours.
4.12.9. Transferred students pay transfer fees in addition to term tuition fees. If students transfer to study from the other schools of the MNUE they pay a fee equal to 30%, if from outside ones must pay a fee equal to 50%.
4.12.10. If transferred the student must demonstrate justified reasons evidenced by official documents. The Vice President of Education can set the transition payment to decrease to 100%. This includes:
а. Orphans or disabled,
b. families are very poor,
c. The child who is from teachers or workers’ families of the MNUE who has worked not less than 5 years as main personnel.
4.12.11. According to the 4.12.9 provision of the procedure it is based on evidence of official documents. It includes: “A” and “B” conditions back home belonged to bullets, Committee on Administration certificate specifications; in “C” condition it would be considered MNUE quality assurance and monitoring certificate.
4.12.12. 50% of the transferring fee is delivered to the school account and the rest is delivered to the “MNUE Developing Fund” through bank delivering process.
4.12.13. Transferring students must prepare the following documents. They include:
- clear reason application form
- definition certificate confirming the student of the studying school and copy of the first joined order
- stamped, sealed, signed official document of the School Program Office confirming studied subjects name, credits, grade assessment lists
- document confirming gained complete secondary education and its copy
- general admission examination certificate has been given by the enrollment time to the university and its copy
- confirmation document on service payment
- Application form if the MNUE student applied to transfer to another program of study (statement or other required information could be downloaded from the MNUE information site) etc.
4.12.14. If the above-mentioned documents are written in a foreign language they must be officially translated and notarized.
4.12.15. If the above-mentioned documents of the transferring student are not delivered, this student’s request would be resolved in the context of the next term student-moving division issues.
4.12.16. The Office of Academic Programs of School would receive transferring students’ documents with referred in 4.12.13 provision materials before 1 week when classes start in fall term and in winter term after 1 week when classes finish.
4.12.17. After the director’s order to be transferred the use of information database permission is sent to students by electronic mail and students’ ID is given.
4.12.18. Depending on the nature of the professional program specification taking additional exams, interviewing, identifying of migrants learning levels and etc. are allowed to settle by the school internal regulation procedures.
4.12.19. Student is allowed to be transferred only once.
4.12.20. It is not allowed to transfer from evening and correspondence classes into daily classes of studying.
4.12.21. If someone has justified reasons he/ she is transferred from daily class into evening class on the given profession. In this case, the transferring student is given permission in written form on not taking tuition grants while attended daily class.
4.12.22. Graduates from the MNUE with higher education diploma degree could apply for taking bachelor degree undergraduate credits would be decided by the difference compared with an existing curriculum of the academic year curricular.
4.13. Students’ practicum
A.Requirements and organization for teaching practice
4.10.1. Practice is reflected in the form of a required course curriculum, organized by the MNUE official guidelines. Fellow teachers’ drills held a special guidance in accordance with the relevant resolutions.
4.10.2. MNUE student studying by the teacher’s education curriculum provide practicum at certain areas of education training at the secondary school, making research on teachers and students’ state activities and orientation, know about students’ psychological characteristics, teachers and apprentice pilot study, teaching and practice through self-teaching during which time students reinforce lessons in professional teaching knowledge, skills and educational background, and possesses the appropriate level of teaching skills.
4.10.3. Practices are organized as introductory practice, research study I, II, apprentice pilot study, experiment teaching, and teaching and continuity in the form of teaching and accompaniment of continuous management.
4.10.4. Teaching practice is done at the kindergartens and secondary schools. If they do practicum on lessons which are not taught at secondary schools they can provide it at the universities, institutes, colleges or professional training centers.
4.10.5. MNUE professional departments/ professors’ team for student entities can be used to identify an agreement to organize the teaching practice, practice management teaching and practice to ensure the highlight student rights and responsibilities.
4.10.6. Practicum students are organized by the team of 4-8 people. Taking into consideration the professional features it could be organized in 12 people in a team. Also, it is allowed to make in individual form depending on the characteristics and practice of human resources of taking organization.
4.10.7. If a student does practicum individually, it requires a mutual agreement between professional department, the Office of Academic Programs of School, training organization providing the practice and the student (agreement is done by each practice according to sample model proved by the MNUE).
4.10.8. The application of the students to convey to practice for companies and organizations request is taken by the professional department, professors’ team and they submit requests to the Office of Academic Programs of School and the service is resolved within one week.
4.10.9. Students gained knowledge, skills and attitude by practicum is scored (100) and practicum guidebook includes student attendance, participation, and practice requirements for book keeping and scoring and practicing defense funds and reports.
4.10.10. During the practice students perform the activities specified in the internship workshop notebook I and II according to guidelines closely and keep meticulous notes. Management trainer will summarize the book of records for each of the operating performance.
4.10.11. If students are practicing, but failed when defending the final report are to be allowed to defend again within 14 days. If they officially made order to do a practical and have chosen it, but had not done the tasks specified in the internship program they must pay the price paid internship credit to have re-defense of practice.
4.10.12. In the absence of a few days, students practice due respected reason is to be allowed to compensate for the rest of the practice. If the practice timing duration is less than 2/3 it is calculated that the practice cannot be compensate for the rest of practice.
4.10.13. Led practice teachers such as MNUE lecturer and secondary school based consultant should sign the students’ assessment confirming his/ her practicum it is submitted to the Office of Academic Programs of School. Also, a students’ assessment is included in training database within the last day of the term.
4.10.14. Practice led teachers’ work is evaluated and given credits according to “Regulations for the MNUE lecturers”.
4.10.15. MNUE lecturers lead the practice, consulting professor, staff of the Office of Student Services give the students teaching practice guidelines and, rules and regulations how to behave, and provide advice to follow a teacher ethics.
4.10.16. Defending students’ practicum report is evaluated by the professional committee consisting of representatives of the Department teachers.
4.10.17. Led practice teachers’ job payment is done according to 4.2 provision of the “Regulations for the MNUE Teachers”
4.10.18. Other relations are regulated by Practice curriculum, guidelines and contracts.
B. Field and Workshop Management and Organization
4.10.19. In order to enrich a student’s theoretical knowledge, skills and attitudes through practice in enterprises and in the field, is called industrial practice, practice made in the natural landscapes, historical and cultural sites is called field practice.
4.10.20. School staff organizes industrial practice in case of having enterprise practice providing environment training center. In this case, the duration of practice is determined with the consultation of The Central Office of Academic Programs and practice is led by lecturer, appointed by the department and professors’ teams.
4.10.21. Field practice has the certain routes. Routes to be confirmed by the School Director’s Council and field practice should be done under direct management of lecturer who is appointed by the professional department or professors’ team. When it is necessary to change the confirmed field practice duration or routes the lead teacher informs the field trip locations to the school administration.
4.10.22. Field practice can be done depending on lesson goals on plants, breeding, training and research oriented place of the state or non-state organizations, natural landscapes, historical and cultural places of interest of project, program, science or industrial importance places.
4.10.23. Professional department or professors’ team will make contract with the student providing industrial or field practice to ensure rights and obligations of the participant sides.
4.10.24. Practice providing teachers and students are covered by health and accident insurance and it is done by their responsibilities.
4.10.25. The school staff choose the transport and drivers to lift students to industrial or field practice places making contract with them (contract would be done according to the MNUE sample model).
4.10.26. Safety reflects the common practice, objects, and factors that may clear practice guidelines of developed programs. These will be followed by the relevant professional departments or professors’ team to prevent accidents.
4.10.27. Obligations under the “Student safety guidelines and responsibilities contract” are to confirm each letter reflected in the student manual. For example:
- prevent from natural disasters such as flood, storm, lightening, earthquake, fire, also is not allowed to make open fire and when they move extinguish the fire,
- it is forbidden to do such things as driving cars, swimming, climbing on the rocks which are not mentioned in practice instruction and not do any act in ways that might lead to accidents,
- it is forbidden to wash clothes and utensils in the river, and prohibit pollution such as waste disposal, persistent, and the historical, cultural and natural protection,
- teachers are forbidden to take own or others child, family members who are not related to provide practice with, lift people in their transportation and when vehicles delayed let students take other’s transportation.
4.14. Graduation
4.14.1. The Vice-President for Academic Affairs works as a Chair of Graduation Committee. The Graduation Committee of MNUE has the following members: Head of The Central Office of Academic Programs, Directors of schools. Curriculum Specialist who is in charge of admission and graduation is appointed as the secretary of the Graduation Committee. Directors of schools are also head the sub-committees, Head of Office of Academic Programs of Schools, and Departments, Head of professors’ team are the members of the sub-committee and specialist of the Office of Academic Programs of School works as a secretary of the sub-committee by the appointment of the president of the MNUE. Graduation Committee provides general management activities at MNUE and Sub-committees work for the graduation at schools.
4.14.2. Graduation Committee provides general management and organization throughout the MNUE and Sub-committee takes activities through the schools.
4.14.3. Graduation Committee and Sub-committee write report after each graduation and send it to schools. The report should include conclusion about professional quality level of graduates, course content and technology and some further suggestions and guidelines about the problematic issues related to graduation.
4.14.4. Graduate must be a student who enrolled at the MNUE by an order of president of the university, successfully completed all foundation and specialty courses in the curriculum framework and fulfilled some special requirements of procedure and statute from the relevant professors’ team and schools.
4.14.5. If the graduate chooses courses of double majors, s/he should complete all compulsory and specialty courses in each curriculum framework and fulfill some special requirements of procedure and statute from the relevant professors’ team and schools. If a graduate completes double majors, 2 diplomas should be awarded to the graduate.
4.14.6. Graduate should pay all tuition and other student service fees.
4.14.7. Bachelor degree receiver should have studied all general foundation and specialty courses in undergraduate curriculum framework, and collected at least 120 credits and graded no less than GPA 1.7.
4.14.8. A senior student who can satisfy all the above-mentioned requirements sends a request of graduation to The Central Office of Academic Programs at the beginning of academic year and graduation is held twice a year in winter and spring terms.
4.14.9. The Sub-committee decides issues of graduation of the student who missed courses with no excuses based on the suggestion and recommendation from the Office of Academic Programs of School where the student goes.
4.14.10. The Central Office of Academic Programs reviews the request of the graduation from each student working with the relevant department and professors’ team of the school and it informs to the student by online whether s/he can graduate or not, satisfy all the graduation requirements of the university or not as well as the information of the graduation ceremony etc.
4.14.11. If a student cannot graduate from the university within the semester which he or she can make a request in the next semester.
4.14.12. Graduation Sub-Commission sends name list of the prospective graduates to the Graduation Committee in the beginning of the semester.
4.14.13. According to the procedure, students who satisfy the graduation requirements of the MNUE are awarded bachelor degree with diploma and diamond shaped pin badge by an order of director of MNUE.
4.14.14. Chair of Governing Board, the President of MNUE, Head of Graduation Committee, Director for Academic Affairs, and Director of relevant schools of MNUE sign on the bachelor diploma. Bachelor diploma is verified with number, registration number and pin badge.
4.14.15. Bachelor diploma is valid with appendix, which includes all grades, GPA and credits of majors and minors, the students have completed during the studies and other relevant grades. Appendix is sealed and signed by Head of the Central Office of Academic Programs and Head of Office of Academic Programs of Schools of MNUE.
4.14.16. Diploma and its appendix is designed according to a certain standard and style prepared at the Central Office of Academic Programs of MNUE.
4.14.17. A graduate who completed all compulsory courses with less than 1.7 GPA is awarded a Certification of Completion of all courses at MNUE if s/he wants.
4.14.18. Graduation sub-commission prepares and sends all the following documents to the university archive:
- Decision from the Graduation Sub-Commission of MNUE (according to the design and form approved by the Central Office of Academic Programs)
- Copy of registration list of awarded diplomas (by independent curriculum)
- Description of studies
- Copy of diploma
- Original copy of diploma appendix
- Student ID card
- Routing slip
4.14.19. Description on the university graduation and diploma appendix are given to a graduate by the Central Office of Academic Programs and it is possible to check original diploma by online.
4.14.20. Replacement of Original Diploma is based on the materials in archive if there is a request from a graduate and the process is regulated by a special procedure. Replacement of diploma because, for example, there is an error made by graduation commission members is regulated by relevant valid procedures and regulations.
4.14.21. Changing transcripts illegally and using fake diploma is charged and regulated by relevant Mongolian laws and regulations.
4.14.22. Bachelor diploma and diamond shaped pin badge of graduation is awarded to the graduates officially and ceremonially. In the beginning of award ceremony, order of MNUE president is delivered to the audience.
4.14.23. Graduation ceremony is celebrated as academic ceremony among all the graduates, delegates of parents, friends and others.
4.14.24. Each graduate pays graduation fee of which its amount approved by Board of Directors of MNUE.
4.15. Monitoring and evaluating the implementation of the procedure
4.15.1. The Central Office of Academic Programs and Office of Academic Programs of Schools conduct monitoring and evaluation to the implementation of the regulations, and inform the results to the both sides and use them in order to increase the quality of training.
4.15.2. Department of Quality Assurance and Monitoring conducts audits in the process of implementing the procedure and, if necessary, amendments are added to the procedure.
4.15.3. Monitoring and evaluation of implementation of the procedure is done based on the different sources such as school annual report, research materials from the branch schools, departments, surveys from the graduates, students, lecturers and employers as well as latest audit findings.
CHAPTER 2. GRADUATE STUDY/ MASTER’S AND DOCTORAL PROGRAMS AT MONGOLIAN NATIONAL UNIVERSITY OF EDUCATION
Five. Management and operational activities of graduate degree programs
5.1.MNUE will follow the procedure to admit master’s and doctoral programs and the regulations will be suited to the Main Regulations of Graduate and Postgraduate Studies” ratified by Mongolian Ministry of Education and Science.
5.2.Graduate and postgraduate studies will be the inseparable part of strategy and academic program policy of MNUE.
5.3.The Central Office of Academic Programs of MNUE formulates policy of postgraduate studies, monitors and evaluates its implementation.
5.4.The Central Office of Academic Programs MNUE provides management and monitoring to the implementation of curricula on postgraduate studies by making relevant data resources.
5.5.The Office of Academic Programs of School manages and conducts the postgraduate programs.
5.6.The library of MNUE has reading rooms and online information cabinet for master’s and doctoral students.
5.7.Schools provide Internet access in order to help master and doctoral students to satisfy their needs to make research work.
5.8.Master’s and doctoral students who achieved more than 3 GPA can get assistantship to work as a teaching assistant and a worker under the school, department and professors’ team.
5.9.The goal of the assistantship program is to help the students to improve their theoretical and practical knowledge in the frame of teaching, research and innovation working with professors’ team of the schools and department as well as help them to get financial assistance, develop their cooperative and active participation of both sides.
Six. The main actions
6.1. Opening and closing curriculum
6.1.1. Based on the capacity and the experience of professors’ research and training, MNUE implements types of curriculum such as on certain majors, inter-specialty and inter-sectors, and joint academic programs with national and international universities as well as specially ordered curricula.
6.1.2. The below steps will be followed to implement a new academic program.
- The academic program initiator determines needs of the curriculum, capacity of professors and possibilities of implementation of the curriculum.
- Departments and professors team introduce proposals on implementing new academic program to the relevant school authorities and the Central Office of Academic Programs.
- The Central Office of Academic Programs makes final decision if the new academic program should be implemented or not.
- Final decision and discussion to implement new curriculum made by the Central Office of Academic Programs of MNUE is approved by school director and sent to Ministry of Education, Culture, Science and Sport to get a final approval.
6.1.3. Withal needs of new curriculum and quality assurance report, Heads of department, school and the Central Office of Academic Programs make academic program closing proposal. The relevant department and school authorities and Office of Academic Programs discuss the proposal ant send the final decision and conclusion to the Vice-Director for Academic Affairs. Based on the conclusion, curriculum is closed by the order of the president of MNUE.
6.2. Content, curriculum framework, curriculum
6.1.1. Curriculum framework of Research master includes 38 credits with the following structures:
- Professional Foundation Courses /12 credits/
- Specialty courses/18 credits/
- Research work /8 credits/
6.1.1. Doctoral program has the following structures.
- Professional foundation courses /12 credits/
- Specialty courses/18 credits/
- Research work /30 credits/
6.2.3. Content of courses and research work in the graduate study program is shown below.
| # | Content structure | Content type |
|---|---|---|
| 1. | Foundation courses (Professional foundations) |
Research Methodology contains Research methods, formulation of experimental works, search of information, organization of information, online programming processing, calculation, monograph, studies on research articles, presenting papers and writing research papers and so on. Professional compulsory courses should be suited to the standard of researchers acquired knowledge in certain science fields. |
| 2. | Specialty courses | Specialty courses provide contents determined knowledge level standard for researchers. Under the guideline of research supervisor, students can do self-studies, present some parts of course content in professional seminars, write course work dividing research work into chapters, do case studies, receive credits by taking exams. Student can choose up to 6 credits from elective courses, which can be involved in specialty course credits. |
| 3. | Research work | Research and theoretical seminar should be organized under the research advisor and it should be 3 credits for master and 18 credits for doctoral students. Master’s thesis is 5 credits whereas doctoral dissertation is 12 credits. Credits for master’s thesis should be accepted with the research advisor’s approval. Doctoral dissertation should be accepted with the sufficient grades of seminars and it takes 12 credits. |
6.2.4. One credit of curriculum framework is calculated similarly with procedure for undergraduate training at MNUE.
6.2.5. Credits for research work of master’s student are approved by relevant department and professors’ team by the evaluation of research advisor for the student’s participation on planned research seminars, experiments, presented papers and published research articles on relevant research journals and conference proceedings.
6.2.6. Credits for research work of doctoral student should be calculated as below.
If a doctoral student fulfills all planned research seminars, it achieves 0.1 credits, if presented in research seminars, it receives 0.2 credits, if presents in international conference, it gets 1 credit, if published in national research journals recognized by professors’ council, it achieves 3.0 credits, if published in internationally recognized university research journals, it receives 3.5 credits, if published in accredited international professional journals, it gets 5.0 credits, respectively. Books, handbooks and textbooks written by the student are not accepted for achieving credits.
6.2.7. Relevant departments design curriculum framework for each master’s and doctoral courses, curriculum department examines it and the Central Office of Academic Programs of MNUE revises and if it is acceptable, it is approved by order of president of MNUE.
6.2.8. Students choose academic courses semester by semester; the Office of Academic Programs of schools approve by schedules and control its implementation. The Central Office of Academic Programs takes overall monitoring to the programs.
6.2.9. Relevant professional departments design the contents of courses in curriculum framework and do monitoring.
6.2.10. Full time student will study no more than 15 credits and extramural student will choose no more than 12 credits per semester.
6.2.11. If master’s student wants to study in different specialty area of his or her profession, the student will choose paid courses designed by the relevant department, professors’ team and school in order to provide prerequisites of the major and be assessed. These courses are not included in the list of foundation courses of master’s courses.
6.2.12. It is possible to award professional master’s degree to the student who worked in the field of preschool or secondary education for more than 3 years continuously, made research in training methodology and technology and contributed to the professional development of the teachers and colleagues of his or her own province, district and town.
6.2.13. Professional master’s courses are studied for 2 semesters if it is full time, for 3 semesters it is planned as an extramural. These are as shown here:
| Structure | Professional Master |
|---|---|
| Foundation courses | 6 |
| Specialty courses | 20 |
| Master’s theses | 4 |
| Total credit | 30 |
6.2.14. Professional master’s admissions will be held 3 times a year: in August, January and May.
6.2.15. If a student of the professional master program wants to correspond specialty courses and theses by his or her own work creation, professional team submits an approval.
6.2.16. Relevant curriculum department, professional department and professors’ team will make a final decision whether the student is acceptable to award master’s degree or not within 14 days after receiving the student’s submission.
6.2.17. Graduates are awarded Professional Master Degree of Educational Studies in his or her specialty.
6.3. Admission
6.3.1. Admission process is conducted in the framework of approved curricula on Master’s and doctoral training courses and master’s student should have a bachelor’s and doctoral student should have a master’s degree, respectively in their relevant fields.
6.3.2. If a student’s GPA of bachelor’s diploma is more than 2.7, it is acceptable to master’s and if the master’s is more than 3.3, it is acceptable in doctoral training.
6.3.3. A student, graduated from MNUE with GPA 3.7, has a right to receive 15% discount of tuition fee, approved for the academic year. If the student did not achieve more than GPA 3.0 during the training, he or she will not receive this discount in the beginning of the semester.
6.3.4. If a student wants to study in different specialty area of his or her profession, the student will choose paid courses in order to provide prerequisites of the major. These courses are not included in the list of foundation courses of master’s and doctoral courses.
6.3.5. Master’s and doctoral admissions will be held 3 times a year: in August, January and May. The Central Office of Academic will be in charge of admission processes and Director of MNUE signs a complex order based on the orders made by school directors of the MNUE.
6.3.6. Relevant school organizes English proficiency and professional test from the enrolled students, takes required documents and conducts the admission process according to the admission requirements.
6.3.7. Master’s and doctoral students choose from the training types: full-time and or extramural.
6.3.8. MNUE may conduct double curriculum (type 1:1) joint with foreign universities, postgraduate and research student exchange program, professional courses, and designing curricula, determining course content, choosing prospective students and providing their learning environment are regulated by special procedures at MNUE.
6.3.9. International students should enroll in the master’s and doctoral training according to by 2 governments’ contracts and personal contracts.
6.3.10. For the enrollment of an international student, this procedure is obeyed if there is no special contracts made by the country and university.
6.4. Terms of training
6.4.1. The general terms of master training are 3 semesters for full-time student, 4 semesters for extramural students and general academic term for the doctoral students is 6 semesters for fulltime and 8 semesters for extramural enrollment. With the successful completion of academic hours and continual research work, student can put the master training term forward by one semester within the approval of research advisor, school and the Central Office of Academic Programs.
6.4.2. When the student finishes the term, there is a right to defense master’s thesis work and doctoral dissertation, and all credits and grades received are approved and certification of successful completion is given by the order of university director. Validity of credits for master’s training is 4 semesters and doctoral credits are legitimate for 6 semesters after completion of the courses, respectively and students have a right to defense their master’s and doctoral dissertation within the period.
6.4.3. Fall and spring terms structure in total 16 week: 1 week online and 15-week classroom training. Winter and summer terms consist 16-week training: 7 week + 8 week courses.
6.4.4. The term for preparation courses related to major change is designed by the decision of branch school and the term is determined as no more than 2 semesters.
6.5. Research supervisor, research thesis and plan
6.5.1. In master and doctoral training, teachers and research advisors must have doctoral degree. If there is a deficiency of teachers with Ph.D. degree, master’s courses are taught by M.A teachers who published papers in recognized national and international journals have an experience worked in national and international projects in their fields. In this case, teacher is selected by the decision of director’s council of branch school. Teacher of foreign languages in master’s and doctoral training may have master degree but fulfill the requirement to have sufficient score of internationally recognized English tests: IELTS, TOEFL and TORFL.
6.5.2. Branch school designs a suggestion sheet of research topics and research advisors within the semester when the students enrolled based on the suggestions made by departments, professors’ team and students. The suggestion sheet is approved by university director.
6.5.3. Order of research topic and research advisor of the student studying for inter-professional curriculum is made on the basis of joint decision made by the main units of the curriculum implementation sectors.
6.5.4. A lecturer who actively participates in master’s and doctoral training at MNUE, works for national or international research centers, achieved doctoral degree may teach to the master and doctoral students and be a research supervisor. Research advisor will follow the duties written in 3.4.3 of “Procedure for master’s and doctoral degree programs”.
6.5.5. Research advisor decisively manages the name of the student’s research topic and research plan, controls its fulfillment and leads the experiment, analysis processing data analysis, writing, publishing and presenting research papers of the master’s and doctoral student. A research advisor has a responsibility to advise master’s thesis and doctoral dissertation work, checks if the work is written in scientific trust and suited with laws and acts.
6.5.6. The student formulates a research topic with discussion of the research advisor and gets approval from the relevant department chair and branch school director.
6.5.7. Master’s and doctoral student formulates research proposal, designs research methodology, makes experiments and calculates results and writes notes for each research stages and advisor checks and grades the notes. The notes with conclusion are sent to the Office of Academic Programs of school at the end of semester.
6.5.8. The school determines the number of master’s and doctoral student per a professor based on the features of the school and capacity of laboratories.
6.5.9. If a master’s and doctoral student want to change research advisor and topic, it is decided by order of university director based on the decision made by relevant department and professors’ team.
6.6. Evaluating and assessing knowledge and skills
6.6.1. Evaluating knowledge, skills and attitude of a student is done according to 2.10 of the “General Procedure for master’s and doctoral training” and 4.6 of the Procedure for Training.
6.6.2. If a student is evaluated C and up, it is considered as achieved credits. If it is evaluated below C, the student repays the tuition fee and restudies the course.
6.6.3. Academic Council of MNUE discusses about the list of proper academic journals, which are acceptable for the researchers’ papers based on the suggestions from the academic council of branch schools, and it is approved by an order of director of MNUE
6.7. Foreign language
6.7.1. Master’s and doctoral students take English test after completion of 20 credits. The test is taken by group teachers with at least 3 English teachers chosen by the order of president of the MNUE.
6.7.2. English test is designed by Foreign Language Center, School of Social Sciences and Humanities and approved by Vice-President for Academic Affairs of MNUE.
6.7.3. Students who did not satisfy English requirements will not attend to the master’s thesis and doctoral dissertation defense.
6.7.4. Students shall have sufficient knowledge and skills of professional English suited with their professional communication and relevant departments initiate trainings with Foreign Language Center to improve their English skills and knowledge.
6.8. Master’s Thesis Defense
6.8.1. Master’s thesis has to be written according to the requirements of graduate thesis and includes the more narrowed research, experiments, processing, analysis and results which were taken into experiments theoretically and practically.
6.8.2. Master’s thesis should be a project work or a monograph and in this case technical and economical background of the project, formulation of implementing ways and expected results should be designed and it must be taken into experiments.
6.8.3. Pre-discussion of master’s thesis has to be organized in seminars at relevant department, school and professors’ team takes a consideration into the master’s thesis.
6.8.4. Master’s thesis has to be written according to the requirements and standard approved by the president of the MNUE.
6.8.5. Master’s thesis is defended in Defense Committee in charge of master’s thesis. The committee is organized according to an order of university director based on the suggestions from branch schools. Defense Council is founded according to the Procedure for Defense Council of Master’s Theses, approved by Ministry of Education, Culture and Sciences and works in the legal frame of the regulations.
6.8.6. Relevant school sends to the master’s student an approval form with completion of all courses with their grades, pass of foreign language test, full payment of tuition fee for the academic years and the successful pre-discussion of his or her master’s theses by professors’ team from the relevant school. Based on the approval form, master’s thesis is sent to the Defense Council.
6.8.7. If the student cannot defend his or her master’s theses, master’s theses is discussed once again within 2 years. Master’s student sends Request form for re-defensing master’s theses to the Office of Academic Programs of relevant school and the Central Office of Academic Programs approves the request based on the suggestion from the school.
6.9. Doctoral dissertation defense
6.9.1. Doctoral dissertation is a graduate thesis, meets the requirements of Master’s thesis and Doctoral Dissertation Guideline and decides somewhat significant objectives in the field, and or suggested decisive ways, based on the scientific background to develop practical issues related to the society and economy of the country, observed a new side of the research creatively, concluded scientifically.
6.9.2. Based on the forms: completion of all courses, foreign language test and full tuition fee of academic years, no more than 2 pre-discussions of the doctoral dissertation are organized as seminars at relevant professional departments (professors’ team). Announcement of the doctoral dissertation seminars is declared publically in order to provide extended participation of scientists of other research institutions and universities.
6.9.3. Research advisor of the doctoral student makes a request to the Academic Committee of relevant school based on the notifications from the seminars if members of doctoral dissertation seminars agreed that the dissertation is satisfied all dissertation requirements. If the dissertation is not satisfied dissertation requirements, it is given to the doctoral student and research advisor in the provision of its re-improvement.
6.9.4. Members of Extended Seminars of Academic Council are appointed by with compromises of school director and secretary of Academic Council of MNUE.
6.9.5. If the dissertation is praised and appreciated by the members of Extended Seminar, the notification, decision and conclusion from the seminar are sent to Academic Council of MNUE and the Central Office of Academic Programs of the university. The Academic Council is fully responsible for the pre-defense of doctoral dissertations.
6.9.6. The doctoral dissertation should be written and published according to the Dissertation Guideline approved by MNUE.
6.9.7. If a doctoral candidate cannot defend doctoral dissertation, it is possible to defend it again within 3 years at Defense Committee. Request for re-defense of doctoral degree should be sent and discussed at Defense Committee.
6.9.8. Dissertation is written in Mongolian and 3 pages of abstract in English or in Russian is appended at the end of dissertation. With the agreement of Dissertation Defense Committee Members upon request of the doctoral candidate, dissertation should be written in English and oral defense should be conducted in English. In this case, abstract of the dissertation is written in Mongolian.
6.9.9. If a candidate defenses successfully, decision from the Dissertation Defense Committee is sent to the Central Office of Academic Programs.
6.9.10. Information about the Research advisor of master’s and doctoral student is written on students’ web page of MNUE by the Central Office of Academic Programs.
6.9.11. Doctoral candidate has 2 research advisors if necessary.
Seven. Master’s thesis and doctoral dissertation submission
7.1. Secretary of Dissertation Defense Committee submits the following files of the successfully defended candidates to MNUE. These are kept with diploma appendix in archive of MNUE. The files include:
- Application form for Civil servants
- Protocol and order of Dissertation Defense Committee
- Notification of research advisor
- Final version of doctoral dissertation, which was signed by the members of the Defense Committee,
and 2 recorded CDs
- Split of payment
7.2. One copy of dissertation is sent to Central Library of Mongolia, Library of National Information and Technology Park and Library of Candidate’s University, respectively.
Eight. Awarding Master’s and Doctoral degree
8.1. Order of awarding master’s and doctoral degree by president of MNUE is done based on the decision of Dissertation Defense Committee. According to the decision, MNUE organizes process of printing diploma and awarding degree to the candidates.
Nine. Graduation and transfer
9.1. Graduation ceremony of awarding master’s and doctoral degree is held twice: in February and June in an academic year.
9.2. Master’s and doctoral student who did not attend to the courses and did not do research work, did not pay tuition fee is dropped out.
9.3. Successful master’s and doctoral students attending an accredited university, which accepts credit hours of MNUE can be transferred to MNUE based on the student’s request and agreement of relevant department, director of school and Vice-Director for Academic Affairs of MNUE.
9.4. For the student who studied at a recognized foreign university, no more than 10 credits from master’s and 20 credits from doctoral courses can be transferred and if the candidate studied at other Mongolian universities, up to 6 credits from master’s and 9 credits from doctoral courses can be transferred to the course program of the student.
9.5. Teaching assistants get up to 6 credits providing the lecturer’s classes, teaching, giving advice to the students, cooperating with other professors who are working at the research works and projects.
9.6. Choosing, hiring and firing of teaching assistant and contract cancelation, conflict management and other relevant works are discussed at Office of Vice-director for Academic Affairs and the Central Office of Academic Programs based on the request of employer and approved by the president of MNUE.
9.7. Wages and incentives for the teaching assistant may be formed differently as a discount from the tuition fee, Director’s grant of MNUE, and a certain percent of any implementing projects and programs.
9.8. If a student drops out and is freed from the university, the student will be fully in charge of the repayment of tuition and other fees, paid by country and other organizations.
9.9. All kinds of fees for additional services are regulated by Regulations for Financial Activities of MNUE.
9.10. Research advisor, professors’ team, professional departments and branch schools are responsible for doctoral student’s teaching, master’s student’s participation to the lessons, discount of tuition for both graduate and postgraduate students, granting for them, working master’s and doctoral students to the research works and other projects and funding research works.
9.11. Fees for defending doctoral degree are not included in tuition fee and doctoral student is in charge of the payment of fees for dissertation defense.